Filing Long Term Care Claims In San Diego County – How To Do It – Part Two

Filing Long Term Care Claims In San Diego County - How To Do It


In Part One in this series, we suggested that you select one specific family member to manage the filing of the Long Term Care Insurance (“LTCI”) claim.  We also recommended that your be prepared for LTCI companies to not be very helpful when it comes to getting claims filed and accepted.  In Part Two, we will describe how LTCI companies delay, and sometimes even avoid, paying LTCI claims.

How Do Insurance Companies Delay Paying Claims?

Insurance companies may have “customer service” or “claims” departments, but all those departments are required to do is:

  • Tell you what forms and information they need from you  in order to process your claim.
  • Tell you what is wrong with, or missing from, the information and forms that you send them, after making you wait for a few weeks while they get around to reviewing what you sent them.

That sounds simple, but in most insurance companies those departments do the following in carrying out their duties.  This becomes an iterative process in which they:

  1. Wait for you to contact them to start a claim.
  2. Tell you about some (but often not all) of the information they will require from you and send you some (but often not all) of the forms that you need to complete.
  3. Wait for you to submit that information and those forms.
  4. After they receive your information and forms, they allow themselves prolonged “processing periods”, which are the periods of time they will take to evaluate what you have sent them (on average, most long-term care insurance companies that we have encountered give themselves three to four weeks).
  5. After the three- to four-week processing period has passed (or sometimes longer) they will tell you what you got wrong on your first set of forms, and, sometimes, also tell you about new information or forms that they now require you to send them, in addition to what they originally told you they would need.
  6. Wait for you to submit the corrected, revised, or additional required information
  7. After they have received your revised and new information and forms, they allow themselves another prolonged “processing period” to evaluate the new corrected or added information that you have sent them.
  8. Steps 4, 5, 6 and 7 are sometimes repeated one or more times, until they finally have no basis for further delays.

By following the process steps above, the insurance companies are often able to delay paying claims for several months by doing this, and they get to keep the money and continue earning investment income and interest on it during that time.

Therefore, one key approach to avoiding as much delay as possible is to get them to tell you everything that they will need you to do, all information that they will need you to send, and all forms that they will require you to complete, at the beginning of the process.  In other words, when you first contact the LTCI company to ask how to file the claim, tell them you want them to send you a list of all the information and forms that they will require you to send them.

How Do Insurance Companies Avoid Paying Claims?

They do so by discouraging people from trying to file or complete claims.  The insurance company makes more money if you give up after you receive their requests for more information or corrected information.  They will make more profits if you give up and don’t complete the claim.

They also will usually send you a notice if they haven’t received the information they require from you within a certain period of time.  Often, they do so after 30 days.  They discourage claimants by sending a letter which states that they haven’t received any response in reply to their latest request for forms or information, so they are closing the claim.

The letter may be factually correct but it often does not include one key additional fact: you can still complete the filing of the claim from where you left off, and you don’t have to start over again, so long as you send them the information needed within 30 or 60 days of receiving the letter.  They make more money though if people just give up after receiving the letter.


So, remember when you first contact the LTCI company to ask how to file the claim, tell them you want them to send you a list of all the information and forms that they will require you to send them, and if they later contact you to ask for more, or different, information, point out that you already asked them to tell you what they would require, and that they are changing the rules by not accepting what you sent them the first time.  Ask to speak to a manager or supervisor if necessary.

Also, if they send you a letter saying that they’re closing the claim because they haven’t received any information from you, don’t give up.  Just send them the necessary information, right away.

In Part Three of this series we’ll look at how LTCI companies delay and even, in some cases, avoid paying LTCI claims by making the process so slow and lengthy that some people just give up, and how to prevent that from happening.

Call (760) 744-8200 Today For Assistance With
Filing Your LTCI Claim and Your In-Home Care Needs!

A Servant’s Heart Care Solutions has assisted many clients and their families file their LTCI insurance claims since 2003.  It would be a privilege for us to have the opportunity to help your family as well!

Tim Colling
Tim Colling

Tim Colling is the founder and President of A Servant's Heart In-Home Care, which provided in-home caregiving services in San Diego County, and also of A Servant's Heart Geriatric Care Management, which provided
professional geriatric care management services and long term care placement services in San Diego County. Tim has more than 30 years of experience in management in a variety of industries. He held a Certified Care Manager credential from the National Academy of Certified Care Managers. Tim is also a Certified Public Accountant (retired), and received his Bachelor’s Degree in Accounting from California State University at San Diego. In addition to writing blog posts here for the Servant’s Heart blog, Tim also is a regular contributor to and to as well as blogs of other eldercare services provider companies. Finally, Tim is also the president of A Servant's Heart Web Design and Marketing, which provides home care marketing as well as website design and online marketing for those who serve the elderly and their families.

Articles: 557
Skip to content